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Automated Data Processing division of Sri Lanka Customs was established with the introduction of computer system in 1992.
Initially this division performed as a project office with 8 staff members & two consultants to introduce ASYCUDA (Automated SYstem for CUstoms DAta)
system in Sri Lanka Customs.
Processing of Customs declaration through ‘Asycuda’ system was first introduced to imports section and later extended to exports and Bonds division.
Asycuda software system was upgraded to Asycuda++ in 1998 and it is used possible to electronic lodgment of Cusdecs.
The main tasks of the Automated Data Processing division are to maintain the Asycuda system and other systems in all the Cusdec processing sites of
the department. This division also handles upgration of software and hardware.
In addition ADP Division provides statistic & management information to the internal and external clients.
We are dedicated to simplify the customs procedures in view of facilitating the international trade while maintaining the effective controls using modern Information Technology.
Automated Data Processing Division
Third Floor,
Sri Lanka Customs,
Times Building,
Bristol Street,
Colombo 01.
The functions of the ADP division is carried out by technical and non-technical staff who are carried customs officials.
Organizational Chart (35KB)
Maintain and upgrade of ASYCUDA++System, Cargo Control System, Motor Control System and THINETH System.
Development of the software related to Customs functions
Expansion of the system to non computerized areas of the department
Addressing day to day problems of the system
Provide training to the customs staff and other stake holders
Registration of importers and exporters into the system
Maintain of Customs web site
Provide technical assistance to the other divisions of the department.
Recommend future developments to the administration.
Provide and share information with other departments
Provide information regarding traders to other organizations for the purpose of investigations.
Provide training to Customs and BOI officials on ASYCUDA system.
Coordination with EDI service provider and other IT divisions of the other departments.
Provide statistical reports to ministries, traders and the central bank.
Screening of the data base and detect revenue frauds.
| Contact Persons | DC : 0094 112 430691 |
| . | ADC : 0094 112 430413 |
| Technical Information | SC : 0094 112 325409 |
| . | ASC : 0094 112 445148 |
| Fax | 0094 112 430691 |
Provide Customs statistics to the public and statutory bodies
Provide importer / Exporter details to enforcements authorities
Provide information to register of motor vehicle to register vehicles
Provide technical assistance to enforcement agencies to monitor the documentation and cargo movements of the suspected consignment
Provide import and export details to Inland Revenue Department
Provide direct trader input (DTI) facility to traders
Registering traders into customs computer system using VAT number
History
In 2002 under the direction of Ministry of Trade and Commerce, a committee called advisory council was established to co-ordinate between stakeholders to drive
the EDI (Electronic Data Interchange) project in Sri Lanka.
A service provider was selected and they were entrusted to act as the data interchange hub between the stakeholders. The service provider developed the software
to built up the user interface between importers and the service provider, through which data can be interchanged.
The Customs and the service provider, after studying the procedures and soft ware used by both the parties, developed the messaging format between the parties.
Present Status
This message interchange was tested for sometime and implemented on testing basis in March 2004 and now functioning on commercial capacity. About 5000 Customs
declarations are submitted electronically per month. There are about 500 importers; exporters and declarants use this facility.
Nine government organizations were selected to give priority to connect with Customs and several meetings were held to establish the connection between those
organizations. The message testing was stated with five ships agents and it is in progress.
The Customs has established as a new EDI office and it will be opened in next month to implement the project in full. This office will operate with a larger number
of staff to enable the electronic connection of more and more importers, Exporters and declarants.
The Customs ADP Division (Automated Data Processing Division) has upgraded their hardware and software to handle the future situation.
Future
More staff were trained locally and internationally to handle Oracle Data Base Management, Unixware Operating system and also data communication and networking.
Srilanka Customs is looking foreword to implement the more upgraded version of Asycuda called Asycuda World in the near future.
Form for the registration of customs importers & exporters (64KB)
Application to register to submit Electronic Cargo Manifest (34KB)
| What I can get from the ADP Division? |
| 1. You can get import/export details : You can ask for details of your past imports/exports from us. |
| 2. General import/export deatils : You can request for general import/export statistics, but with the result |
| importer/exporter particulars being revealed. |
| 3. Registration in the Automated Customs Cargo Entry System of Sri Lanka (ACCESS) |
| How can I register? What I have to produce? |
| Step One: |
| Obtain Business Registration Certificate (BRC), if a BOI enterprise, obtain BOI approval/registration. |
| Step Two: |
| Obtain VAT and TIN certificates from the Inland Revenue Department.( VAT Branch, Department of Inland Revenue, Colombo 01) |
| Step Three: |
| Registration at Customs |
| You have to produce: |
| I. A duly filled ACCESS registration form. |
| II. Original and photocopies of Business Registration Certificate and Form 48. |
| III. Original and photocopies of the TIN and VAT certificates. |
| IV. Original and photocopy of National Identity Card/ Passport / Driving Licence of two directors. |
| Where is your office? |
| 3rd Floor, Times Building, Bristol Street, Colombo 01. |
| What is the registration fee? |
| This is free of charge |
| Will I get my original document back? |
| Yes, immediately after registration into the system (ACCESS). |
| Can I register in absence of any of those documents? |
| Most unlikely. |
| Can I clear my consignmnet immediatelyt after registration? |
| No. Enforcement division will monitor your VAT No till the following day. You can submit |
| your CusDec declaration on the following day morning. |
| Have I to be present personally for registration? |
| No |
| Why my CusDec is not accepted by the system? |
| Your VAT No is suspended by the Inland Revenue Department or your VAT No is suspended in one |
| of the enforcement division of the Customs Department. |
| What I have to do? |
| You have to call the ADP division and findout the reason. |
| What type of statistic reports I can get from ADP Division? |
| Basically any type of general statistics what is published by customs department are released to the public. |
| For example quantity, value and country of origin for any commodity imported or exported are released |
| without any restriction. |
| What informations are restricted to obtain? |
| Trade informations of any importer or exporter are not released to a third party. The statistics related to |
| somebody’s own can be released. |
| How much I have to pay to get trade statistics? |
| The charges are specified according to the government gazette published for this purpose |
| Can I get statistics on floppy diskettes? |
| Yes. You have to provide blank diskette required. |
| How can I apply for a report? |
| You have to request in writing. |