When a CusDec is referred for value verification by a declaration processing office, the consignment cannot be released until the value is verified and amened where necessary, by the Valuation Division. It is necessary for a CHA to bring the copies of CusDec, VDF and the invoice that are required for the internal process at the Valuation Division. On the production of the copies they could obtain a Value Verification Form (VVF, formerly VCF) from the registration counter at Central Valuation Division.
When the set of copies above are submitted along with the VVF, it will be registered by the officers at the registration counter and pass such registered VVF to the DC(Central Valuaiton)
DC goes through the set of documents in VVF and also the orginals submitted by the CHA and assings the VVF to a DDC/SC/Appraiser, based on the commodity and the complexity of the documents while taking into other risk factors as well.
DDC and SCC can further assign the VVF to an appropriate officer for value verification. However, the final decision on the value lies on the DDC, who should make a necessary endorsement on the acceptance or on the requirement of further information.
If a Customs officer has any reasonable doubts as to the declared value the DDC should request the importer/agent to produce further information in proof of the declared value. Even when the further information are submitted the DDC could still reject the values if the documents so produced are insufficient to dispel the doubt Customs had. Another instance, the transaction value could be rejected is when the importer/agent informs that he could not submit additional information.
If the transaction value is rejected by Customs and Customs value is established using another method, additional duties should be paid on the revised value. Value Revision Form (VRF) is meant for this purpose and the importer/agent is required submit the duly filled and signed VRF along with the VVF to the IC and ASC for checking the accuracy of the same. In case, the number of rows in the VRF is insufficient, continuation sheet/s could be made use of.
Once the VRF is checked both by IC and ASC, it should be passed to the SC who authorizes the VRF for the modification of the initial CusDec in the computer system. The ASC (Post Entry Modifications) should check the proper authorization from SC and should always retain the original of VRF with him in proof of the authorization for amendments.
Printouts of amended CusDec and the assessment notice should be handed over to the CHA, who should make required mumber of additional photocopies.
The amended CusDec should be satisfied by the SC, before making additional payemnts agaist it. So, the CHA should submit the CusDec with necessary copies along with the assessment notice, VRF and VVF to the SC, for him to verify the documents before satisfying the amended CusDec.
When the CusDec is satisfied, the importer/agent should make payment agaist it via the ePayment facility provided by Bank of Ceylon. One computer with Internet connection is set aside by Customs at the Central Valuation Division for the purpose. Since accessing of Internet bank accounts involves the use of password the computer can be accessed by only one CHA at a time in order to prevent shoulder surfing user credentials.
Once the payments are made via the Internet bank's update message would come to the Customs Computer System within 3 minutes of the payment. The CHA should submit the CusDec to the ASC who verifies bank payments in the system, who make necessary endorsements on the CusDec and the assessment notice certifying the receipt of payments.
When the necessary endorsements are obtained against the proper receipt of the payments, the papers should be submitted to the ICC for updating the registers and make necessary endorsements on it. Thereafter, the papers could be submitted to DDC for obtaining the release order for the consignment.