Exports Directorate

Other Functions

Procedure for documentation and movement of Transshipment Cargo

The following procedure shall be followed in processing of Transshipment applications in respect of Transshipment Cargo


FCL Transshipment Cargo within the port

Manifests in respect of transshipment cargo should be handed over to the “D” Branch by the respective Shipping Lines. ASC who is attending the subject of Port Dues acknowledges the receipt of transshipment manifest by signing the manifest and handing over the same to the shipping agent keeping a copy of the manifest with him.
The shipping agent should produce the aforesaid signed manifest to the Transshipment Office at Bandaranaike Quay for registration.
ASCC at the Transshipment Office should register all mafor nifests along with the deposit applications received from the shipping agents. At the time of re-shipping, re-shipment application should be produced to the Transshipment Office where all details shall be entered in the outward register which reference number should be entered on the application. Re-shipment application should contain the container numbers, the name of incoming vessel and the name of outgoing vessel, voyage number etc.
Re-shipment application approved by the ASCC should be produced to the Sri Lanka Ports Authority to effect the shipment.


LCL Transshipment Cargo within the port

The ASC who is attending the subject of Port Dues acknowledges the receipt of transshipment manifest by signing the manifest and handing over the same to the shipping agent keeping a copy of the manifest with him.

The shipping agent should produce the aforesaid signed manifest to the Transshipment Office for registration.

Thereafter sub- agents should make an application to the Transshipment Office for de-stuffing and stuffing the cargo lying in the warehouse.

Deposit applications and Re-shipment applications should be registered at the Transshipment Office. One register should be maintained to register the details of inward consignments and similar details of outward consignments. The details of outward consignments should be entered against the relevant inward consignments. This would help to find out the shipments lying in the Transhipment warehouse unattended during a specific period. Action should be taken to inform DDC(Export) by ASCC (Transhipment ) through SC (Transhipment) in respect of such consignments

Stuffing into the containers should be carried out under Customs supervision at the Multi- Country Cargo Consolidation (MCC) ware house presently located at the Bandaranaike Quay.

Once the process of stuffing is completed, containers should be sealed by the Inspectors of Customs and relevant container numbers and the seal numbers should be entered in the applications.

Thereafter, sub-agent prepares the shipping notes for the relevant applications. The ASCC at the transshipment warehouse should certify the shipping notes having checked the endorsements of the ICC who attended the under supervision duty.

ASCC should ensure that the loaded cargo has been declared in the outward manifest and relevant endorsements are made in the manifest.


Transfer of containers out of the Port

Applications for transfer of containers consisting of Transshipment Cargo or Multi- Country Consolidated cargo out of the port should be registered at the Transshipment Office and be referred to the DDC (Export) for his approval.

The DDC (Export) should allow the transfer of the containers to the approved Multi Country Cargo Consolidation bonds or to Air Cargo subject to Scanning in the Port and under Customs Supervision.

The ICC who attend to the duty of under supervision should report to the DDC (Export) at the time of appointing. The relevant endorsements should be made in the registers maintained at the Export Office..

Issuing of gate passes for containers consisting of Transshipment cargo or MCC cargo should be made by the DDC (Doc. Center).

ASCC at the MCC bonds/ Air Cargo should make relevant endorsements in the applications forwarded by the ICC.

The ICC who attended to the duty of under supervision should handover the duly completed “Transshipment Cargo Movement Control” to the ASCC at the Transshipment Office to make necessary endorsement in the register.

Approval for removing of LCL cargo from the port should be granted by the DDC ( Export).

In the event the exporter needs to remove the goods from the Port during holidays, applications should be made to the Transshipment Warehouse on the previous working day by handing over the relevant documents along with the agent’s copy of the manifest. Approval for removal of goods from the Port should also be obtained from the DDC ( Export) on the same date.


Transfer of containers with Multi-Country Cargo Consolidation (MCC) from MCC bonds to the Port

Sealed MCC containers received from the Port should be de-stuffed into the bond under Customs supervision and should be registered on consignment basis.

As and when consignments are loaded into the containers for re-shipment, such details should be entered against the original registration of the particular consignment at the MCC bonds with a view to write off the inward entry.

Sealed containers containing MCC cargo should be transferred along with the Cargo Dispatch Notes (CDN) and Re- shipment applications signed by the ASCC at MCC bonds to the Port under Customs supervision.

ASCC at the MCC bonds should maintain another register describing the details of containers released to the Port. Subsequently details of Bills of Lading brought by the relevant exporters in respect of the shipped MCC containers should be entered against the original registration in order to ensure the containers released from the MCC bonds have been shipped.

ASCC at the Transshipment Office should register all details of MCC containers released from the Port to the MCC bonds and containers received from MCC bonds.

Any lapses noticed in the registers maintained at both Transshipment Office and MCC bonds should immediately be brought to the notice of the Supervising Officers at the Export Division to take appropriate action.


Transfer of ship spares or ship stores out of port premises

Applications to transfer spares or ship stores either to Air Cargo or any other Port should be made to the Transshipment Office for registration.

Approval for transfer of ship spares or ship stores out of the Port should be allowed by the DDC ( Export) subject to under Customs supervision.

When goods are brought to the Air Cargo under Customs supervision, goods should be received by ASCC(Air Cargo-Exports) and all particulars should be entered in the register concerned.

The Superintendent of Customs (Air Cargo-Exports) should sign the register and the under supervision application.

Entire movement of goods should be monitored by the ASCC at the Transshipment Office by registering the “Cargo Movement Control” produced by the ICC who attended for the under supervision duty.

If any lapses are notified, an appropriate action should be taken by the ASC at the Transshipment warehouse.

The Chief Charges Officer should authorize payments for the ICC who attended for the duties of under supervision only on the recommendations of the ASCC at the Transshipment Office.


Transfer of Ship spares or ship stores from Air Cargo to the Port

Applications for the transfer of Ship spares or Ship stores from Air cargo to the port should be forwarded to the Transshipment Office for registration. Such registered applications should be allowed by the DDC (Export) subject to under Customs supervision.

The ICC who is attending to the duty of under supervision should produce the application to the DDC (Air Cargo) or to the Supervising Officer on duty for registration and approval.

Separate number is given at the Air Cargo for their reference.

When goods are brought to the Port, endorsements should be made in the application produced by ICC and in the register by the ASCC at the Transshipment Office.

The Chief Charges Officer should check the recommendation of ASCC( Transshipment Office) before authorizing the payments to ICC for the duties of under supervision.

At the end of each month ASCC at the Transshipment Office should prepare and forward a report to the DDC (Air Cargo) summarizing the consignments received from Air Cargo indicating the Air Cargo reference numbers.


Re-exportation of goods imported

If the importer requests for re-exportation of goods for valid reasons it should first be allowed by the DC (Declaration) subject to payment of 1/10th of duty under the provision of Section 22 of the Customs Ordinance.

Once the import CusDec is processed and payments updated, Re- exportation should be allowed by DDC (Export) permitting the processing of the Export (CusDec).

All kinds of re-working of Transshipment Containers shall be done with the approval of DDC( Export) subject to panel examination and under Customs supervision. In any event reworking process needs to be carried out outside the port, the requesting party should prove that reworking process cannot be performed in the port premises. Such applications also should be made to the Transshipment Office for registration.


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