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This area is only for office use, Customs clearance office at which the declaration is made and the documents are produced; Manifest reference, Customs reference number and Date will be given by officials as necessary
Type of declaration. All possible types of declaration (models of declaration) are shown in ACCESS guide IV; Chapter 3.
For Exports, Exporter in Sri Lanka, his/her name, address and VAT Number
For Importers, foreign suppliers name and address. As for foreigners not registered with Customs, VAT number is not applicable.
Number of pages of the CusDec. the first potion is for its own page number and the next potion is for the total number of pages.
Number of loading lists that come under one consignment. This cage is optional.
Total number of items of the Declaration.
Total number of packages for the Declaration. Types of packages are not considered. Total number of packages may be consisted of different types of packages. The total must agree with the aggregate total number of packages for the items.
System allocates a serial number for each CusDec submitted by a given declarant, which is unique for a year. Declarants are not required to fill this cage.
For exports, name and address of the foreign consinee is entered but VAT number is not required.
For imports, name, address & the VAT number of the consignee (importer in Sri Lanka) ahould be entered as shown in the documents.
Name, address and the VAT number (if applicable) of the person who is given authority by the consignee for financial setlement on behalf of the importer.
In case of imports, name and the code of the country from where the cargo had been shipped whereas for exports country of first destination.
The name and the code of the country with which the financial transactions effected.
If the FOB is used as the terms of payment, aggregate total of freight, insurance and other charges declared in local currency.
Name and address of the Declarant and his VAT number. The declarant is the person who lodge the declaration . He/She should be a "Registered Customs House Agent", acting with authority, on behalf of the importer / exporter.
The name and the code of the country from where the cargo had been exported.
The name of the country from where the cargo has originated (for example "Sri Lanka" can be entered for exports or local products). It is possible that a single shipment main contain commodities originating from more than one country, in which case the country from where the majority of commodities originated should be declared here.
The name and the code of the country to which the cargo is sent. Ultimate destination ( this will be used for export or transit declaration only).
Name of the vessel or flight in which the cargo is imported or is to be exported. Flag is the country code that represents the nationality of the vessel/filight.
This flag indicates whether the goods are containerized or not. For containerized goods the flag shold be set to 1 while for non containerized it should be set to 0.
Terms manually agreed upon by buyer and the seller in the international market in delivering or supplying the goods of import/export, are known as the term of delivery. The generally accepted terms of delivery fro Customs duty purposes are CIF (Cost, Insurance and Freight) for imports and FOB (Free on board) for exports, but the actual term of payment agreed upon by the buyer and seller may differ. (Please select the appropriate code from chapter 5 of ACCESS Guide IV).
Voyage number of the vessel/flight No. in which cargo is imported or to be exported and its date of arrival /departure.
The first part of the cargo is for the code of currency in which the values are declared in the commercial invoice. The second part is for the total amount (CIF/FOB etc.) invoiced. If the value declared is FOB, the freight, insurance, and other charges should be declared in cage 6.
Current rate of exchange for the declared currency.
Reserved for future use.
Code applicable to the mode of transport. In Sri Lanka, the mode of transport can only be Air, Sea or Posr (see chapter 6 of the ACCESS Guide IV).
Reserved for future use.
Name of the port in Sri Lanka, at which the cargo is loaded/discharged.
Bank Code
Code of the bank through which the importer/exporter negotiates payment with the foreign
supplier/buyer for the particular importation/exportation (see chapter 7 of the ACCESS Guide IV).
Terms of Paymentterms mutually agreed upon by the buyer and the seller in the international market in makin the
payment for supplying the goods for Import/Export. Only the terms of payments approved by the Controller of Exchange are permitted
to be used for the means of transaction. i.e. Letter of Credit, DP terms, etc. (see chapter 4 of the ACCESS Guide IV).
Bank Name
Name of the bank that represents the bank code in the cage number 28.
Branch CodeCode of the bank branch given by the Central bank (see chapter 7 of the ACCESS Guide IV).
Reference Number
Reference number of the bank document related to Terms of Payment (eg. Lettter of Credit number).
Code of Customs office at which the declaration (import/export) is made and documents are processed. These codes are known as Clearance Office Codes ( seechapter 2 of ACCESS Guide IV).
The warehouse (Transit sheds) in which the cargo is kept until release from Customs charge ( This is not a mandatory input).
Marks and Numbers
Identification marks of the packages. The characters available in a type writer
(key board) can only be used as marks and numbers.Initials or the abbreviated name of the consignee, country of destination,
a reference number as agreed between the buyer and seller (if any) or the serial number of the package are the most common
marks and numbers which are used in the International Trade.
Container No(s)If a particular consignment comes as a Full Container Load (FCL - Containerised cargo), its related
container numbers should be declared in this cage. In the same time, cage number 19 should be set to 1 to indicate that the
cargo is containerised.
Number and Kind
Number of packages and the code of package type (see chapter 8 of the ACCESS Giude IV).
Description of goods
Description of the commodity. Make sure to provide a precise and clear description, sufficiently
detailed to determine the classification code (HS Code) in the National Tarriff declared in cage no. 33.
Item number 1 is on CusDec I and item number 2 onwards, if any, are in CusDec II.
Classification number of the item, under Customs National Tarrif based on the Harmonized System (Harmonized Commodity Description and coding system).
Code of country of origin (compare with cage no.16) sometimes, country of origin, at this level (at item level) may differ from the country declared in cargo in cage no 16 (at header level), because commodities of a single consignment may originate from more than one country. This cage is reffered to when preferential rates or other concessions are claimed on the origin of the goods. In that case information will have to be supported with prescribed doocuments.
Gross weight of the item. Should always be declared in kilograms.
Code of preference (agreement code)(refer chapter 14 of the ACCESS Guide IV). Certain commodities are entitled for preferential rates of duty (as mentioned in National tariff), when imports done under certain international agreements. i.e. SAPTA, BANGKOCK etc. If a consignee would expect to claim the preferential rates of duty the applicable code of preferential should be declared here attaching supporting documents.
Coustoms Procedure Code (CPC) refer chapter 9 of ACCESS Giude IV. Quoting correct CPC code is essential, since the tax amount payable entirely depends on it.
Net weight of the item in kilograms.
Reserved for future use.
Preceding document number. This is applicable for cargo already declared to ACCESS during a previous
operation and where it becomes necessary to refer back to the previous declaration lodged in the ACCESS. In the case of
re-import/re-export the previous declaration number of orginal import/export should be declared, in this cage in order to claim
the facilities applicable/entitled, if any.
In case of a declaration submitted at the first instance, BL No/ AWB No. should be given.
Unit of measurement and quantity.
41A. The applicable unit and the quantity required in National Tariff.
41B. With regards to certain items duty is based on a specified unit of quantity. In such instances this cage is used.
Eg. Liquor-proof liter, cigaretts - no of sticks.
41C. There may be instances when the required unit of measurment in National Tariff does not meet some other requirements
(eg. In the national tariff, UOM for almost all the spare parts is in kilograms, whereas the UOM required by the Customs
valuation branch is number of units), In such situations, this cage can be made use of.
Value of the item declared in foreign currency.
FOB value is normally applied for exports. In case of imports, depending on the manner in which the value declared at cage 22,
it could either be FOB or CIF.
Reserved for future use
License No
Reference number of the document on which the special permission or concession is granted
(eg. License or any other special permit, re-importation certificate, etc.).
DV
Value of the item which has been debited against the licence or any other special permits.
AD
Attached document codes (please refer chapter 15 of ACCESS Guide IV).
This cage need not to be filled, since the system is configured in such a way to give 1 as the adjustment.
CIF value of the respective item in Sri Lanka rupees.
1. Type
Type represents the tax code that identifies each fiscal levy such as Customs Import Duty (CID),
Value Added Tax (VAT), etc.. In addition to the above taxes, Customs department may charge special fees (1.e. Computer fee,
Examination fee etc.)(see chapter 12 of the ACCESS Guide IV)
2.Tax base
Each fiscal levy has a specific base on which the tax is computed. Values of the tax bases in Sri Lankan Rupees should be
declared in this coloumn.
3. Rate
Applicable rates of taxes against the types of taxes declared in the first coloumn, should be given here.
4. Amount
Amount of tax payable in Sri Lankan Rupees
5. MP (Mode of Payment)
There are only two numerical codes, 0 and 1, that can be used in this coloumn. If the tax amount
declared under the forth coloumn (amount) are to be paid in cash, by cheques, on credits or through any other method, applicable
code would be 1, whereas it should be set to 0 when the particular tax amount is not paid (eg. to-bond CusDecs).
Total of the tax amounts and the other charges should be mentioned in the area provided on the bottom of the table.
Account number of the consignee/declarant who maintain an account at Customs for the purposes transaction through either a pre-payment or a credit account. This should be filled only when the CusDec is processed using the account and a sufficient balance exists.
If the goods are being warehoused (for exports, later home use etc.) the warehouse code and the time under which the goods are authorised to remain under the control of the particular warehousing procedure should be declared here.
This cage is for office only.
Total value of the declaration giving the possible breakdown as mentioned on the respective invoice should be declared in the same currency given in cage no.22
Queries, orders, apporovals, confirmations etc. made by Customs officials may occupy this area. This area is only for office use.
This space is provide for certifying that the particulars and the values entered by the authorized person (may be Importer/Exporter/Declarent) are true and correct. Signatory's name, designation and VAT should be declared in the given cage accordingly. On the bottom of the box, he/she should mannually sign and date the declaration.
Name of the Customs House Agent (Wharf agent) who submits the declaration to Customs, and his/her ID number (CHA card number) should be declared here.