Video Walkthrough
Watch the full guide before proceeding, or use it as a reference alongside the written steps below.
Add to Queue
Use this function to submit a container to the NCT examination queue after customs clearance is granted. Open the Add to Queue tab on the CargoFlow declarant portal to begin.
The CusDec (Customs Declaration) number is printed on the release order issued by Sri Lanka Customs. Enter it in four parts:
A live preview displays as you type: CBHQ1-2026-I-34526
Each found container is listed with its container number, destination yard, and pass number. By default, all eligible containers are pre-selected.
- Use the checkboxes to deselect containers you do not want to add right now.
- Use Select All / Deselect All buttons to toggle all at once.
- The button label updates dynamically: "Add 2 Selected".
To prevent queue spam, a one-time code is sent to the mobile number registered against your pass.
A summary of the shipment details retrieved from ASYCUDA is displayed. Review the following:
| Field | Description |
|---|---|
| CusDec (SAD) Number | The full formatted CusDec reference |
| Consignee TIN | Tax Identification Number of the consignee |
| Consignee Name | Name of the consignee |
| Declarant TIN | TIN of the clearing agent |
| Declarant Name | Name of the clearing agent |
| Vessel | Name of the vessel |
| Terminal | Terminal code |
For each selected container, verify and fill in the following fields:
| Field | Description |
|---|---|
| Pass Number | Auto-filled from ASYCUDA |
| Truck No. | Auto-filled from ASYCUDA |
| Trailer No. | Auto-filled from ASYCUDA |
| Container Size | Select 20ft or 40ft |
| Container Type | Select General, Reefer (RCT only), or Perishable (RCT only) |
On success, each container is confirmed with the following details:
Track Container
Use this function to check the live status of containers already in the queue. Open the Track Container tab on the CargoFlow declarant portal.
Enter the same four-part CusDec number as described in the Add to Queue — Step 1, then click Search.
Enter the 6-digit OTP sent to the registered mobile number to verify identity, then click Verify & View Status →.
Each container is displayed as a card showing:
Status Badge — displayed in the top right of each container card:
| Badge | Meaning |
|---|---|
| 🚚 En Route | Container is in the queue, truck has been dispatched |
| 📣 Yard Called | Destination yard has requested the container |
| ✅ NCT Acknowledged | Gate staff has acknowledged on ASYCUDA |
| 🚪 NCT Gate Out | Container has cleared the NCT gate physically |
| 📍 Arrived at Yard | Container confirmed at the yard gate — delivery complete |
Progress Timeline — five stages with timestamps:
If the destination yard for a container has been changed in ASYCUDA after submission, CargoFlow may not yet reflect the updated assignment. The ⇄ Check Reroute button synchronises the system with the latest ASYCUDA data.
- From the Track Result screen, click ⇄ Check Reroute.
- A spinner appears while the system checks ASYCUDA.
- A Reroute Check modal appears with one of two outcomes:
1 container has been rerouted in ASYCUDA. CargoFlow has been updated accordingly.
CargoFlow has automatically updated the queue entries to the correct yards. The tracking view will refresh to show updated assignments.